Guidelines for transfer to regulate transfers of Group ‘C’ officials, Group ‘B’ (non-gazetted) officials in addition to Assistant Superintendent of Posts (Group ‘B’ Gazetted)
No. 141-141 /2013-SPB-II
Government of India
Ministry of Communications
Department of Posts
Personnel Division
Dak Bhawan. Sansad Marg.
New Delhi – 110001
Dated: – July 31, 2018
To
All Chief Postmasters General,
Subject: – Guidelines for transfer to regulate transfers of Group ‘C’ officials, Group ‘B’ (non-gazetted) officials in addition to Assistant Superintendent of Posts (Group ‘B’ Gazetted).
Sir/Madam,
I am directed to frontward herewith the revised ‘Guidelines for Transfer’ to regulate transfer of Group ‘C’ officials, Group `B′ (non-gazetted) officials in addition to Assistant Superintendent of Posts (Group `B’ Gazetted). These guidelines volition supersede before guidelines circulated alongside communication no. 141-141/2013-SPB-II dated 31.01.2014.
With a see to promote transparency a number of novel provisions induce got been incorporated inward these novel guidelines. Circles are requested to sensitize all concerned for strictly adhering to these provisions.
These guidelines come upwards into forcefulness alongside immediate effect.
Circles are farther requested to choose these guidelines to the bring out of all Regional Postmaster Generals/Divisional Heads.
Yours faithfully,
Sd/-
(Satya Narayana Dash)
Assistant Director General (SPN)
Guidelines for Transfer
Applicability: –
These guidelines shall live on applicable to the following: –
i.Group ‘C’ officials
ii. Group ‘B’ (non-gazetted) officials
iii. Assistant Superintendent of Posts (Group ‘B’ Gazetted)
Operation of Rule 37 of Postal Manual Volume IV: –
Notwithstanding anything contained inward these guidelines an official is liable to live on transferred to whatever part of Republic of Republic of India unless it is expressly ordered otherwise for whatever item course of pedagogy or classes of officials.
Provided that Postmen, Village Postman in addition to MTS should not, except for really special reasons to live on recorded inward writing, live on transferred from 1 Division to another.
Transfer at one’s ain asking nether Rule 38 of Postal Manual Volume IV: –
General Conditions: –
(i) As a full general rule, no official shall live on transferred from 1 unit of measurement to another, either inside the same Circle, or to unopen to other Circle unless he has completed probation catamenia satisfactorily.
(ii) Transfer of an official when requested for ain convenience, shall non live on discouraged if they tin live on made without adversely affecting to the rights of others.
(iii) As it is non possible to adapt an official borne on 1 gradation listing into unopen to other gradation listing without adversely affecting to the involvement of other members inward that gradation list, such transfers shall non normally live on allowed except yesteryear agency of usual exchange. Transfer yesteryear agency of usual telephone substitution may live on allowed if all other weather condition of these guidelines are fulfilled. But inward guild to safeguard the rights of employees borne inward the gradation lists of both the offices, the official brought inward shall induce got the place, inward the novel gradation list; that would induce got been assigned to him had he been originally recruited inward that unit of measurement or the house vacated yesteryear the official alongside whom he exchanges appointment, whichever is the lower.
(iv) When an official is transferred at his ain asking but without arranging for usual exchange, he shall rank junior inward the gradation listing of the novel unit of measurement to all officials of that unit of measurement on the appointment on which the transfer guild is issued, including likewise all persons who induce got been approved for appointment to that grades every bit on that date.
(v) If the former in addition to the novel unit of measurement shape parts of a wider unit of measurement for the purpose of advertisement to a higher cadre, the transferee (whether yesteryear usual telephone substitution or otherwise) volition retain his original seniority inward the gradation listing of the wider unit.
(vi) An official transferred from 1 unit of measurement to unopen to other volition live on allowed to seek re-transfer to his/her former unit. However, such cases shall live on considered every bit a fresh transfer representative nether Rule 38 dependent area to all other provisions of these guidelines.
(vii) To take whatever doubtfulness it is hereby clarified that an official on transfer to an unit of measurement from where he/she was transferred before shall non claim the seniority inward the former unit of measurement before such initial transfer. Any special privilege to which an official would induce got been entitled yesteryear virtue of his seat inward the gradation listing of the unit of measurement from which he is transferred volition live on forfeited on his transfer to a novel gradation list.
(viii) Transfer nether Rule 38 shall live on permitted entirely against similar type/categories vacancy i.e. Direct Recruit shall live on transferred against Direct Recruitment vacancy in addition to promote against a advertisement vacancy. Further Unreserved (UR) candidate shall live on transferred against UR vacancy, SC candidate against SC vacancy in addition to ST candidate against ST vacancy.
(ix) Under Rule 38, inter-Circle in addition to intra-Circle transfer from 1 distinct cadre to unopen to other viz. Post Offices to Circle Office, Regional Office, SBCO, Postal Assistant to Sorting Assistant etc. or vice versa shall non live on allowed.
(x) Only such officials who induce got completed minimum service of 2 years in addition to induce got completed probation catamenia prescribed for the post service belongings at the fourth dimension of transfer, shall live on eligible for transfer nether Rule 38:
Provided that dependent area to availability of vacancy inward corresponding category the status of 2 years in addition to probation catamenia shall non live on applicable for Persons alongside Disabilities (PwD):
Provided farther that dependent area to availability of vacancy inward corresponding category the status of 2 years in addition to probation catamenia shall non live on applicable if employee/his or her spouse/fully dependent children are suffering from concluding illness. Transfer representative of such officials shall live on referred to Directorate alongside due recommendation of CPMsG concerned supported yesteryear relevant documents. It shall live on opened upwards to the Directorate to seek 2d medical sentiment of the appropriate authority.
(xi) Under Rule 38, an official volition live on eligible for 2 Inter-Circle transfer in addition to 2 lntraCircle (i.e. Inter-region/Intra region) transfer during entire service.
(xii) One additional run a endangerment for transfer inward both the categories, viz. Inter-Circle in addition to IntraCircle, volition live on allowed to Persons alongside Disabilities (PwD). Employee alongside disability who has been appointed without availing relaxed measure of merit for PH candidates or an employee who suffered disability after initial employment, shall live on allowed transfer every bit of a PwD candidate, dependent area to submission of appropriate certificate every bit per Government of India’s instructions inward back upwards of claim of being
(xiii) An Assistant Superintendent of Posts shall non live on transferred nether dominion 38 to a Circle where all his seniors inward the bird of Inspector Posts are non promoted to Assistant Superintendent of Posts, excluding those who induce got non been promoted due to disciplinary activity or who induce got denied promotion.
B. Authority competent to approve transfer nether Rule 38: –
(I) Cases where all weather condition are met:-
(i) Inter-Circle CPMG of both Circles.
(ii) Intra-Circle (where modify of Region is involved) — CPMG
(iii) Intra-Region — PMG
(II) Cases where whatever of the weather condition of these guidelines is non met — Directorate
C. Maintenance of asking register & Schedule for transfer nether Rule 38: –
(i) An application for inter-circle/inter-region transfer shall live on addressed to the CPMG of the Circle where the official is working. Application for intra-region transfer shall live on addressed to the PMG. Advance re-create of application should non live on sent to the authorization where transfer is sought.
(ii) As in addition to when an application for transfer is received, it shall live on recorded inward the outward transfer asking register, inward guild of appointment of receipt of such application yesteryear the competent authorization i.e. CPMG/PMG. Similarly every bit in addition to when communication of inward transfer seeking consent therefor is received it shall live on recorded inward the inward transfer register inward guild of appointment of receipt of such communication. Authority competent to allow transfer nether Rule 38 shall strictly adhere to the guild of requests received.
(iii) On receipt of a transfer request, the role of the competent authority, viz. CPMG/PMG, shall seek views of the controlling officeholder of the official at the earliest but non later than xxx days from receipt of application, who shall shipping his views inside xv days, failing which it shall live on presumed that the controlling officeholder has no objection to the transfer request. After considering the report, if any, of the controlling officer, the Competent Authority shall seek consent of CPMG of other Circle inward representative of Inter-Circle transfer/PMG inward representative of Intra-Circle transfer/Divisional Head inward representative of Intra-region transfer. Such authorization shall convey their consent or otherwise inside xxx days, failing which, it shall live on presumed that the authorization has agreed to allow inward transfer of the official.
(iv) Where a asking for transfer is non agreed to, the reasons thereof, shall live on communicated to the official immediately.
(v) All Circles/Regions shall initially upload Inward in addition to Outward transfer register on Republic of Republic of India Post website inside lx days of issuing of these guidelines in addition to shall update it on quaterly basis.
(vi) Before announcing vacancies for a item recruitment twelvemonth whether nether Direct Recruitment, Departmental essay or promotion, asking received nether Rule 38 shall live on considered inward get-go instance. Only after considering all such requests, vacancies shall live on announced.
(vii) Transfer nether Rule 38 shall live on considered 1 time inward a twelvemonth every bit under:
(a) Transfer representative shall live on considered entirely inward the calendar month of December.
(b) Orders shall live on issued yesteryear 31st Dec yesteryear the competent authority, transferring the official w.e.f. 1st Apr of the next year, thus allowing the administration/official to innovation inward the intervening period. In such a case, controlling officeholder shall number relieving guild of the official latest yesteryear 31st March, failing which, official volition live on deemed to live on relieved on 01st April.
4. Request for temporary inter-Circle transfer.
Request for temporary inter-Circle transfer shall non live on entertained except entirely inward deserving cases for reasons to live on recorded inward writing. The guidelines inward this regard are every bit under:
(i) Temporary inter-circle transfer shall live on approved entirely yesteryear the Directorate on the recommendation of both CPMsG. The bring upwards Circle of the official shall frontward the proposal to the Directorate inter alia including the recommendation of the other Circle.
(ii) The Circles shall non entertain requests for inter-Circle transfer on temporary footing inward a routine manner. Such requests shall live on considered yesteryear the Circles inward the get-go representative nether Rule 38 of Postal Manual Volume IV in addition to instructions issued yesteryear the Directorate from fourth dimension to time, if they are otherwise eligible. If the representative is non considered nether Rule 38, the reasons therefor may live on recorded.
(iii) Such inter-Circle transfer cases of officials on temporary basis, referred to Directorate, volition live on considered entirely when both the CPMsG of the Circles induce got agreed to inward deserving cases after the genuineness of dry ground for such transfer stated yesteryear the official is established.
(iv) Inter-Circle transfer on temporary footing shall live on available to entirely those officials, who induce got completed probation period, wherever applicable, in addition to inward other cases on completion of 2 years of service inward the grade.
(v) Temporary transfer shall live on allowed to an official for a maximum catamenia of 3 years, inward the entire service, inward 1 spell or 2 spells. However, in that location shall live on a minimum gap of 3 years betwixt 2 spells of temporary transfer.
(vi) Grant of temporary transfer from 1 Circle to unopen to other volition live on considered yesteryear the Directorate initially for a catamenia of 1 twelvemonth entirely on recommendations of the CPMsG concerned. Extension of temporary transfer beyond 1 twelvemonth may live on sent to the Directorate yesteryear the borrowing Circle alongside the consent of bring upwards Circle atleast 45 days before completion of approved period.
(vii) Inter-Circle transfer on temporary footing from 1 cadre to unopen to other cadre, e.g. Postal Assistant to Sorting Assistant etc. shall non live on permissible. Circles should non frontward such asking to the Directorate.
(viii) If the official is promoted during the catamenia of temporary transfer, such official shall live on relieved straightaway but non later than 1 calendar month to bring together the promoted post, failing which, he/she shall live on debarred for advertisement for 1 year.
(ix) Requests of temporary transfers in addition to extension thereof already granted to the officials yesteryear the Directorate before number of these guidelines volition likewise live on regulated s per these novel guidelines.
5. Rotational Transfers
Rotational transfer of employees shall live on regulated every bit under: –
I. Post tenure of an employee shall live on 3 years in addition to station tenure shall live on 6 years. Provided that an employee may live on transferred before completion of post/station tenure on administrative grounds for reasons to live on recorded inward writing yesteryear an authorization who is superior to the authorization competent to guild such transfer. The Authority Competent to approve the rotational transfer inward normal course of pedagogy volition initiate the proposal alongside proper justification for approving of the Superior Authority.
II. Matching of human resources alongside requirements of posts in addition to placing officials inward the selection stations may live on considered inward the overall context of administrative requirement in addition to austerity measures.
III. Inter-station transfers should live on restricted to minimum inward see of the austerity measures.
IV. Each Circle shall issue schedule, cut-off appointment etc. of rotational transfer straightaway after circulation of these guidelines but non later than xxx days keeping inward see the academic sessions prevailing inward the item Circle or State. Schedule 1 time published shall non live on changed later nether whatever circumstances.
V. All such officials who are due for rotational transfer on completion of post service tenure/station tenure shall live on asked to give at to the lowest degree 3 options of the house of posting/station alongside reasons to enable the regime to consider the same piece effecting transfer. However, such asking shall live on considered dependent area to administrative convenience in addition to availability of post.
VI. On completion of post-tenure of 3 years, to the extent possible, all officials volition live on posted inward same station. Where it is non possible to produce in addition to so without shifting unopen to of them exterior their nowadays stations, they may live on posted exterior their nowadays stations to the extent administratively feasible.
VII. In honour of cities where the whole metropolis forms a Postal Region, on completion of station tenure of vi year, a Circle cadre official shall live on transferred out of the Division where he is working. In other words, a sectionalisation inside such Postal Region shall compute every bit a station for Circle cadre officials.
VIII. If officials belonging to diverse cadres are waiting since long for their posting to item stations in addition to it has non been found possible to accede to their asking for 1 argue or other, such pending requests for transfer may live on acceded to inward actually deserving cases yesteryear transferring out officials having longest rest inward such stations.
IX. All Sub Postmaster/Postal Assistant inward a unmarried handed or double handed Post Offices must live on shifted on completion of their post service tenure of 3 years positively, fifty-fifty if it involves moving out of station of their nowadays postings. Further. every bit per the instructions, concerning preventive vigilance measure, issued yesteryear Investigation Division of the Directorate vide their letters No. 8-4/2005-Inv. Dated 22.09.2005, 12.01.2012 in addition to 05.12.2012, officials who induce got been posted every bit Sub Postmaster/Postal Assistant inward a unmarried handed or double handed post service role irrespective of catamenia of posting/completion of tenure should non live on posted dorsum to the same role fifty-fifty after a break. In other words, officials of unmarried handed in addition to double handed Post Office tin induce got entirely 1 posting inward such offices during their service period. However, Divisional Heads, dependent area to next weather condition induce got been vested alongside the powers to consider an official, who had before served inward the single/double handed role to live on posted dorsum to the same role or other unmarried in addition to double handed role inward the division:
(i) The Divisional Head volition satisfy himself/herself almost the antecedents in addition to graphic symbol of the officials for whom the provision are beingness relaxed in addition to Federal Reserve annotation to this upshot volition live on given inward the file.
(ii) No official volition live on posted dorsum to the same unmarried single-handed/double handed post service offices on transfer/deputation or otherwise before a pause of total tenure period.
(iii) Information almost cases of relaxation in addition to so exercised yesteryear the Divisional Head volition live on communicated to the Regional Postmaster General/Chief Postmaster General every bit the representative may be, inward a one-half yearly statement.
X. Rotational Transfer of officials working inward Saving Bank Control Organization shall live on made inside the cluster of Divisions. However, inward especial circumstances, DPS (Hqs.) inward consultation alongside Accounts Officer ICO (SB) may consider crusade of SBCO officials exterior the cluster.
XI. Officials, other than Sub Postmaster/Postal Assistants inward a unmarried handed or double handed Post Offices, who are due for retirement inside 1 twelvemonth shall non live on transferred, unless otherwise especially specified or in that location are really special reasons to live on recorded inward writing yesteryear the Head of the Circle. Further, official due for retirement inside 4 years shall non live on posted every bit Sub Postmaster/Postal Assistants inward a unmarried handed or double handed Post Offices
XII. Extension of post service tenure inward honour of all Group ‘C’ staff, other than Sub Postmaster/Postal Assistant inward a unmarried handed or double handed Post Offices, may live on allowed inward deserving cases for a catamenia of 1 twelvemonth yesteryear the Regional Postmasters General/ Chief PMG after recording total justification on file. Such extensions to Group ‘B’ officials shall live on granted yesteryear the Head of the Circle after due consideration. In no case, post service tenure of an official shall live on extended beyond 1 year.
XIII. An Official on his transfer, after joining the station assigned to him, shall non live on considered for retransfer for a catamenia of 2 years to the station from which he was Two twelvemonth pause is; however, entirely a minimum status in addition to it volition non title an officer/official to claim retransfer to the former station inward preference to others who induce got spent longer catamenia out-side. Retransfer before completion of 2 years may live on considered entirely inward extreme world involvement or on extreme compassionate grounds inward especial cases alongside the approving of the Heads of the Circle.
XIV. The transfer/posting/retransfer of officials every bit Sub Postmaster/Postal Assistant inward a unmarried handed or double handed Post Offices shall live on regulated every bit per the instructions issued yesteryear Investigation Division of the Directorate, inward this regard.
XV. Postman in addition to Multi-Tasking Staff are exempted from rotational transfer except on administrative grounds. Head of Circles shall formulate in addition to circulate policy regarding trounce rotation of Postman.
XVI. Where husband of an employee is working, guidelines issued yesteryear Department of Personnel & Training regarding posting of married adult man in addition to married adult woman at same station shall live on taken into trouble concern human relationship piece implementing rotational transfer guidelines.
XVII. For employees having differently abled dependents, guidelines issued yesteryear Department of Personnel & Training regarding posting of Government employees who induce got differently abled dependents shall live on taken into trouble concern human relationship piece implementing transfer guidelines.
XVIII. Rotational Transfer guild shall live on implemented inside 45 days of its issue. When orders are non implemented inside 45 days, Circle shall written report such instances to the Directorate alongside reasons in addition to officer/official responsible for non- implementation of the transfer orders inside stipulated time.
XIX. New products/services in addition to modern technology are beingness introduced inward the Department of Posts inward a big way. Heads of Circles/Regional Heads/Divisional Heads/Unit Heads therefore, should create upwards a puddle of trained officials to guide hold these novel products in addition to technology related jobs in addition to so that manpower is readily available to supervene upon the officials before long working on completion of tenure in addition to to ensure achievement of desired objectives. Proper succession planning volition induce got to live on made yesteryear the HOCs/Regional/Divisional/Unit Heads good inward time. The Department has already taken necessary steps to prepare its manpower for successful implementation of information technology Project. It should non live on hard to supervene upon such officials on completion of tenure. As such, the competent authorization should ensure transfer of such staff on completion of post service tenure/station tenure.
XX. It may live on ensured that women employees are posted/transferred to an role entirely after ensuring that basic in addition to essential amenities for women every bit required are available there.
6. Provisions of these guidelines are inward add-on to the provisions of Postal Manual Volume IV in addition to so provisions of Postal Manual Volume IV which are non incorporated hither shall proceed to prevail. In representative of conflict betwixt whatever provision of the Postal Manual Volume IV in addition to these guidelines, relevant provision of these guidelines shall prevail in addition to the provision of the Postal Manual shall live on deemed to live on modified.
7. Bringing of directly or indirect political or other exterior influence regarding posting/transfer would attract the provisions of Rule twenty of CCS (Conduct) Rules, 1964, every bit per which an appropriate disciplinary activity may live on initiated against the official/officer.
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